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FAQ – financial

Why might I experience stress before the deadlines of the Eindhoven Engine OpenCall?

Which rates can be used?

It is not possible to use more than one system for one partner.

Is indexation possible for the integral cost system or labor cost tariff?

Yes, it is possible to index the integral cost and labor cost rates by 2% per year.

Which costs are eligible?

Is there a VAT tax liability?

The financial contribution is capped and includes VAT, which may not be eligible for settlement or compensation. The applicant is responsible for the payment, settlement or compensation of VAT.

Is an auditor’s report required? And are the audit fees eligible?

Are payments to MSc and BSc students eligible?

Are computers eligible?

The costs of standard workplace computers are not eligible; however, laboratory computers and calculation computers for research are.

How should equipment costs be calculated and accounted?

How is Eindhoven Engine’s (mandatory) contribution calculated? And what is it for?

Does the budget for Eindhoven Engine projects have to be spent in full in order to receive the full grant from Eindhoven Engine?

Yes, in order to maintain the full grant, the total budget (cost) must be substantiated.

Is it possible to use WBSO budget (tax credit for research and development) as co-financing in the proposal?

No this is not possible.

Is it possible to underspend in one cost category and overspend in another cost category within the allocated budget?

Small shifts of budget are allowed, however major shifts of the budget must be reported as a Change Request (to be approved by the Eindhoven Engine Office).

May I contribute co-financing (= project costs ) before the start of the project

Project costs (and co-financing) realized before the opening call date are not eligible. This means that ‘older’ projects can only be used partially.

May I use partial co financing?

If the base project is divided into workpackages AND the associated funding is divided into partner and workpackages, then it may be possible to include only those partners from the consortium for the Eindhoven Engine project.

 Which consistency checks should I do?

Did you copy and paste the totals of the budget sheet into the application form (chapter 4 Financials Coordinator form or chapter 2 Financials Partner form).

What is the definition of economic activity?

Any activity in which goods or services are offered in a market is an economic activity. This means that State Aid rules only apply when a particular activity is performed in a market environment.

What are the definitions of fundamental research, industrial research, experimental development and feasibility studies?

See EhvEngine Bluebook General Regulations (financial aspects chapter, pages 4-5 Link to Bluebook)

What is the difference between coordinators, partners and enablers?

Why do I need to specify the team size table in the project plan?

In chapter 4 of the project plan template the consortium overview is asked for by means of a table of the project team. For each role from each partner the resource level is asked for (the number of people working on it, both from the base project and in the additional EhvEngine extension (and the sum of those two).

What is the different between FTE and PY?

Experience shows that many people confuse the team size in FTE (full-time equivalent) with effort levels expressed in person-years (PY). The team-size (resource level) corresponds to the yearly effort level, but the effort level grows with the duration of the project. After all, effort level = resource level * duration (for example: 3 FTE * 2 year = 6 PY).