FAQ – general
Frequently Asked Questions
What are the points of attention in applying for an Eindhoven Engine OpenCall?
- Apart from having an innovative idea and a vision of how that can benefit from the co-location and student involvement that Eindhoven Engine offers, a consortium must be formed comprising at least two partners, one of which is a company. Moreover, the funding of the base project needs to be in place whereby the Engine can provide added benefit (“the cherry on the cake”). This base funding is called “co-financing” and needs to be demonstrable by means of written contracts (e.g. a letter of commitment or a Grant Agreement)
Why might I experience stress before the deadlines of the Eindhoven Engine OpenCall?
- Experience shows that many people preparing a project proposal underestimate the effort it takes to form a consortium, to formulate a convincing project proposal and to obtain all the necessary signatures in time. The final step especially requires attention as early as possible as managers tend to want a decent explanation before signing. For the OpenCall 2020 there is an additional notification deadline for a “Notification Form” that needs to be provided in order to obtain an “invitation for application”. And remember: “no application without notification”!
Should the partners of the consortium be located in the Brainport Eindhoven region or can they be companies or institutes in the Netherlands?
- The OpenCalls are truly open calls in the sense that it is open to everybody. However, in the published criteria, one criterion is “Positioning in the scope of the Eindhoven WhiteBook” with the explanation “How does the project contribute to the Eindhoven Engine goals as described in the WhiteBook?”. Given that the second goal in the WhiteBook is “Formed around core partners with a home base in Brainport providing team members and access to leading positions in the field of high-tech systems, enabling materials technology, data science, design and human-technology interactions”, it stands to reason that consortia with too many non-Brainport partners will be ranked lower than pure Brainport-based consortia.
How does the co-location actually work? Does it have to be located in MMP building or can it be in a secondary location, e.g. the Flux building at TU/e?
- Yes, the co-location must be in the MMP building on the TU/e campus. We value the under-one-roof principle very much, the proximity of using the same coffee machine is essential to have the desired interaction between the different project teams, which is one of the key elements of the Eindhoven Engine. Hence, one of the criteria is “How does the co-location operate and why does it help?”.
After reading the Eindhoven Engine OpenCall 2020, it is unclear whether this call applies to new or existing consortia.
- Well, both, the co-operation in the Engine can be the first co-operation of that consortium, or it can be a continuation of earlier co-operations.
At this moment we have a project running with TU/e and a large industry partner on a topic that fits the description in the WhiteBook. In the event that we gain additional funding, could we add an extra demo location? Can we apply for funding of 1/7th of this project budget?
- Yes, this would be possible, although your proposal will be assessed on all OpenCall criteria, including your contribution to the Eindhoven Engine Goals, the role of students and the use of co-location in MMP.
Our consortium was awarded an H2020 subsidy for our project, which covers part of the Eindhoven Engine project. Based on that project can we ask for additional funding from an Eindhoven Engine OpenCall (for instance to add extra demo locations in the City of Eindhoven)?
- Yes, it is possible to use an H2020 project as the basis for co-funding.
We have many partners in our H2020 project. Besides international parties we have five Dutch partners, four of whom are from the Eindhoven region. Would this consortium fit the consortium requirements?
- Yes, if you define your Eindhoven Engine project to work with the local partners and explain why that strengthens the Brainport eco-system, this could work. Further, you should execute a substantial part of the project in the Eindhoven Engine building MMP on the TU/e campus and involve students (somehow).
How can the criterion of positioning in the scope of the WhiteBook be addressed?
- Next to a reference to the goals as mentioned in the Eindhoven Engine WhiteBook, a reference to the themes of the Dutch Innovation Policy would strengthen the claim of societal reference (Energy & Sustainability, Agriculture, Water & Food, Health & Healthcare, Security and Key Enabling Technologies) and/or a reference to one of more of the seventeen United Nations Global Sustainability Goals.
Why is there an extra notification step in the OpenCall 2020 which was not there in the OpenCall 2019 ?
- Experience has shown that many people underestimate what it takes to translate an innovative idea into a sound proposal for the OpenCall. Establishing a consortium with whom to agree on the plan is a time-consuming process, as well as obtaining all signatures in time. By enforcing the notification of proposals in the making (four weeks in advance), we hope to enable early decision making. Moreover, it will provide early information about the number of proposals that the Eindhoven Engine office can expect, in anticipation of the proposal evaluation.
What are the changes in the OpenCall 2020 with respect to the OpenCall 2019?
The following release notes indicate the major changes in the OpenCall 2020:
- Introduction of Proposal Notification step in submission process, including “notification deadline”
- Project proposal application is now only possible upon invitation (to be obtained through notification)
- Renaming of “submission deadline” to “application deadline”
- Renaming of the publication of the selected proposals from “Notification” to “Declaration”
- Possibility created to submit a proposal with a guarantees for future co-financing by future partners
- More explicit indication that co-financing must be substantiated with signed formal documents
- Updated WhiteBook with refined vision statement
- Updated WorkPlan with more elaborate information about co-financing
- Redefined budget sheet (now also in English)
- Higher threshold values for proposal evaluation
- Optional face2face hearing as part of evaluation procedure
- Addition of Frequently Asked Questions document (general and financial)
Is it possible to have a start date later than 1 November 2020?
- No, this is not possible; however, it is possible to ask for an extension of the project duration if there are relevant reasons for such delay.