FAQ – financial

Frequently asked questions

Which rates can be used?

  • Option 1: integral cost system. This may only be used if there is a state-enacted integral tariff, such as by the Netherlands Enterprise Agency (RVO) (hour standard organization).
  • Option 2: wage costs plus fixed storage system plus surcharge of 25% (hour standard organization).
  • Option 3: fixed hourly rate system = €42.34; this rate then pertains to all personnel costs of the participant (hour standard 1650 hours per year).

It is not possible to use more than one system for one partner.

Is indexation possible for the integral cost system or labor cost tariff?

  • Yes, it is possible to index the integral cost and labor cost rates by 2% per year.

Which costs are eligible?

  • Costs that are directly allocable to the project.
  • Costs that are covered by the definition of fundamental and/or industrial research and/or experimental development.
  • Costs incurred after the opening date of this call and before the end of the project.

Is there a VAT tax liability?

  • The financial contribution is capped and includes VAT, which may not be eligible for settlement or compensation. The applicant is responsible for the payment, settlement or compensation of VAT.

Is an auditor’s report required? And are the audit fees eligible?

  • Halfway through and at the end of the project, an auditor’s report must be provided for each participant.
  • Audit fees which are directly related to the project are eligible and can be claimed at item project-specific costs due for third parties. 

Are payments to MSc and BSc students eligible?

  • Students are not formal participants in the projects. The consortium itself is responsible for ensuring that the students actually incur hours.
  • Actual payments on the basis of salary/(internship) compensation can be claimed at item project-specific costs due for third parties.

Are computers eligible?

  • The costs of standard workplace computers are not eligible; however, laboratory computers and calculation computers for research are.

How should equipment costs be calculated and accounted?

  • Equipment must depreciate over at least 5 years, according to the common accounting practices of the participant.
  • Equipment costs may not be claimed if they are included in a full cost price.

How is Eindhoven Engine’s (mandatory) contribution calculated? And what is it for?

  • The (mandatory) contribution for Eindhoven Engine is 25% of the requested contribution of a maximum of 500 k€, so the maximum contribution is 125 k€.
  • The fee for Eindhoven Engine is the contribution for Eindhoven Academy, the co-location, etc.

Does the budget for Eindhoven Engine projects have to be spent in full in order to receive the full grant from Eindhoven Engine?

  • Yes, in order to maintain the full grant, the total budget (cost) must be substantiated.

Is it possible to underspend in one cost category and overspend in another cost category within the allocated budget?

  • Small shifts of budget are allowed, however major shifts of the budget must be reported as a Change Request (to be approved by the Eindhoven Engine Office).

Is it possible to use WBSO budget (tax credit for research and development) as co-financing in the proposal?

  • No this is is not possible.